Paleface Ranch Association Annual Meeting

The 2016 Annual Meeting of the Paleface Ranch Association will be held on Saturday, September 10, 2016.  We will meet at One Chapel on Highway 71, about one mile east of the Pedernales River.  The meeting will begin at 1:30 p.m. 

We will be electing two new board members.  A solicitation notice for nomination for a board position was sent July 8, 2016. Those who responded to the solicitation are presented on the attached absentee ballot.

If you didn’t respond and are interested in serving on the board, nominations are also taken from the floor during the Annual Membership Meeting.  Please have someone prepared to nominate you from the floor.  All nominees need to have someone ready to represent you in tallying the election results (the person tallying election results cannot be a family member).  After nominations have been made, each nominee will have four minutes to tell the membership about themselves.  You might include things like: your reasons for wanting to serve on the HOA board, how long you have lived in the neighborhood, your availability to handle association matters, and/or any similar experience you may have.

We will address a proposed amendment that could increase our annual maintenance charge from $400.00 to $500.00 per lot per year. The last increase was in 2013.

Proposed Dues Increase Amendment

ARTICLE IX MAINTENANCE EXPENSE CHARGE AND MAINTENANCE FUND 9.01     Payment of the Annual Maintenance Charge.     Each Lot, without regard to Lot size, shall be subject to an Annual Maintenance Charge of Four Hundred Dollars ($400) Five Hundred Dollars ($500) per year. The amount of the Annual Maintenance Charge for each Lot may be increased or decreased from time to time but not more than once per calendar year. Any such change must be approved by the membership of the Property Owners Association by vote of not less than sixty-six percent (66%) of the votes cast with respect to a proposed change at a duly called meeting of the Association called for the purpose of amending the Annual Maintenance Charge. {Amended 9/11/1999} {Amended 4/3/2006} {Amended 9/9/2006} {Amended 9/14/2013}

 If you are unable to attend the meeting, we strongly encourage you to participate by submitting an absentee ballot or proxy form. There will be a separate proxy form for the maintenance charge/dues increase voteMailing in your absentee ballot or submitting your proxy form helps the Association achieve the quorum required for conducting business at the meeting.

 An absentee ballot is mailed to the address on the ballot. Your absentee ballot is used to vote on those board nominees, motions and amendments known in advance.

 The proxy form can be turned into to any member of the Association who will be attending the annual membership meeting.  Your proxy assigns your voting privileges to your proxy holder.  Assigning your proxy to another member allows them to vote on your behalf on all board nominations, motions, and amendments from the floor as well as those known in advance and included on the absentee ballot.

Please  bring with you a copy of the annual membership meeting agenda, the 2015 annual meeting minutes, and the proposed amendment changes which will be mailed out shortly. All will be available below or through the hyperlinks above before the meeting. The 2015 annual meeting minutes are already available under the Minutes menu above.

Sincerely,

Your PRAI Board of Directors

Karl Hancock, President

John Wray, Vice President

Mindy Smith, Treasurer

Heather Martinez, Secretary

Steve Barker, Director

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Solicitation of Nominations for Board of Directors Positions

SOLICITATION FOR NOMINATIONS 

 Two Board of Directors positions are up for election at our annual membership meeting.  The board will determine specific positions at the meeting following the annual membership meeting.  If you are interested in running for a position, please complete and mail the nomination form below to 23625 Indian Divide Cove, Spicewood, Texas 78669.

Nomination Form for Board of Directors

Nominations received through the USPS at the above address by July 18, 2016 will be included on the absentee ballots.  

All nominees may have someone observe the counting of the ballots at the meeting.  Additionally, the nominee need not attend the meeting, but is encouraged to do so to aid in meeting a quorum.

 

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Next HOA Meeting

The next HOA Board Meeting will be Thursday, June 9, 2016 at 8:00 PM at 23802 Oscar Rd. The board will discuss a dues increase.

AGENDA:

Call to order

President’s Report

Minutes of April’s Meeting

Treasurer’s Report

ACC report (architectural control committee)

RMC report (road maintenance committee)

Bylaw/CCR Committee Report

Old Business:

Boat ramp enforcement

Boat ramp maintenance

Ratification Summary

Right turn lane

New Business:

Proposal regarding non board member participation

Bylaw/CCR committee mailing status

Committee appointments

RMC contracts

Dues increase

Complaints:

Procedure

Complaint received

Annual Meeting Venue Secured (September 10, 2016 at 1:00pm at One Chapel on hwy 71 at 22800 Hwy. 71 West, Spicewood, TX 78669)

Adjourn

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HOA Meeting Agenda 4/14/16

Thursday, April 14, 2016 8:00pm at 1210 Likeness

AGENDA:

Call to order

Minutes of February meeting
Treasurer’s report
Secretary’s report
ACC report (architectural control committee)
RMC report (road maintenance committee)

Old Business:

Boat ramp parking expansion status
Bylaw/CCR Committee Report
Road repair schedule
Pothole warranty work

New Business:

Clearing
Committee eligibility
Bylaws and CCR Committee authority
Garage sale date
Nonresident boat launching
Enforcement issues
Plan next meeting

Adjourn

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Next HOA Meeting

The next HOA Board Meeting will be Thursday, April 14, 2016 at 8:00 PM at 1210 Likeness.

To submit an item for agenda consideration, please email praisecretary@gmail.com at least 14 days before the meeting.

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Next HOA Board Meeting

The next HOA Board Meeting will be Thursday, February 4, 2016 at 8:00 PM at 1210 Likeness.

To submit an item for agenda consideration, please email praisecretary@gmail.com at least 14 days before the meeting.

 

 

 

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HOA Meeting 12/5/2015

The next Paleface Ranch HOA Board Meeting will take place on Saturday, December 5, 2015 at 10:00AM at 1210 Likeness Road. All property owners are welcome to attend board meetings.

AGENDA:


Call to Order
Minutes of October Meeting
Treasurer’s Report
ACC Report
Road Maintenance Committee (RMC) Report


Old Business:
 Boat ramp parking expansion status
 Gate report
 Governance committee report


New Business:
 Agenda submission procedure
 Road repair schedule 
 TXDOT sign at 71
 Plan next meeting
 

Adjourn
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