DRAFT – PRAI Annual Membership Meeting Minutes
September 10, 2016, 1:30 pm at One Chapel at 22800 Hwy 71
I. Call to Order at 1:40 pm. 87 members represented. All Board members were present and a quorum was achieved.
II. Approval of Minutes of 2015 Annual Meeting
No corrections. Minutes are approved from the 2015 annual meeting of members
III. Treasurer’s Report
Page 1 is year-end 2015. Page 2 is budget to actual. Page 3 is current year as of today. Page 4 is actual. Page 5 is proposed with current dues at $400.00. Page 6 is proposed with amended budget if the dues increase to $500.00 is accepted.treasurer report
IV. 2017 Proposed Budget
The first page doesn’t include a dues increase, however the last page does. The first part of the third page is the proposal for next year. The back is the amended budget if the dues increase passes.
In the budget to actual for 2016, the first line is the difference between what we collect versus what we should collect.
The big expense expected for 2017 is chip sealing Oscar. Karl notes the engineer’s advice took about three months. Oscar is in great shape and will be fine to push its crack fill back to next year. No current need to replace full road, thought our roads were in fantastic shape considering their age.
Chrissy Carr motions to approve the budget. Debbie Barker seconded. Motion passed.
V. Board Reports
VI. Committee Reports
A. Architectural Control Committee
ACC Report presented by Robert Fraser. Currently 6 deposits, 5 in progress, 1 about to go. Completed 2 houses, 5 applications for new homes, 9 applications for other: solar, pools, barns. Recognized committee members Tony Alvarado and Khrisana Edwards.
Neighborhood has over 100 houses built on 158 lots. We’re about 2/3rds built out.
B. Road Maintenance Committee RMC report 2016 annual mtg RMC report 2016 annual mtg
Nancy Lambros presented with report and spreadsheet. Roads are 21+ years old, 5 miles, 11 roads. Two major parts to maintenance: chip seal and crack seal. Gave definitions of each. Five recommendations: chip seal, crack fill, concrete curbs for edges at front on both sides, edge repair (bottom of the page).
Diane Wigington asked about the pot hole near gate repairing with asphalt again. Says Portland cement and asphalt mix. Richard Luevano pointed out that the repair should be designed by an engineer, not the contractor. Josh Shelton agreed with Luevano’s opinion on the design being done by an engineer. October is the end of the paving season.
C. Bylaws and CCRs Committee
The board approved the charter for the Bylaws/ CC&R committee in February 2016. The purpose was to “develop proposed amendments, including changes or additions, to the PRAI Bylaws and CC&RS to ensure alignment with current statutory requirements and provide for the betterment of the community.”
Need 106 members to vote on these. Only have 87. Will need 75% to pass them since we won’t be able to at this meeting.
VII. Election of Directors
The board will appoint two directors to serve for two years. Nominations came from solicitations and the floor. Sue Bennett, Chrissy Citzler-Carr, and Jim Brown were nominated. Diane Wigington motioned to cease nominations. Florrie Davis seconded. No discussion.
Bill Paschall stated that nominees who have any active litigation against the board may have a conflict of interest. Karl clarified there is an active suit from Jim & Linda Brown. Karl stated the attorney recommended that we not discuss the active litigation from the Browns.
Sue Bennett and Chrissy Citzler-Carr were elected to the board of directors.
VIII. Old Business
A. Boat ramp parking lot has a verbal sign off from the LCRA inspector, waiting on Bermuda grass to grow because the recent flooding washed away the seed. The boat ramp committee has been disbanded because it isn’t needed any longer.
B. Right turn lane: dealt with last year. The inclusion of it on this agenda was a typo.
C. Paleface Ranch sign: Richard Luevano reported about his inspection last year and the one he performed the morning of the meeting. He is an engineer and his previous report has been posted on the website.
Same shape as last year, recommends treating soft spots with caulking or bondo. Some of the wood is exposed where the sun has caused the paint to peel. Repaint or put a cap on the top to add more protection to the side joints. Also recommends a fresh painting. Hardiboard would be best if the pieces came in the correct sizes.
Steve Barker motioned to add $1000.00 to the budget to do the repairs on the entrance sign. Bob Beglau seconded the motion. Peyton Cauley motioned to amend the motion to say we’ll spend up to $1000.00 to repair the sign. He withdrew the motion to amend. Original Motion passed.
IX. New Business
A. Proposed Bylaws amendment vote, only takes majority of votes at a meeting to make bylaw changes. All Bylaw Amendments were approved and passed.
State law alignment. ALL PASSED. Amended Sections: 7.03 BOD Removal, 7.04 BOD Vacancies, 7.07 BOD Association Contracts, 9.01 BOD Regular Meetings, 9.06 BODExecutive Session, 15.01 Maintenance, 15.03 Public Records
Housekeeping. ALL PASSED. Amended Sections: 5.01 Voting, 6.01 Annual Meetings, 6.05 Order of Business, 7.02 BOD Term, 9.02 BOD Special Meetings, 16.01 Amendment of the Bylaws
Neighborhood generated. ALL PASSED. Amended Sections: 5.02 Proxies and Absentee Ballots, 5.04 Required Vote, 8.02 Election, 6.03 Notice of Meetings, 8.01 Nomination, 15.04 Financial Review
B. Proposed CC&Rs amendment vote. 67% of the voting power of the Association is needed to pass CCR amendments with the exception of the Dues Increase Section which requires a majority of votes at a meeting in which a quorum is met.
Dues Increase. FAILED. 9.01 Payment of Annual Maintenance Charge ( Increase annual maintenance charge to $500.00 per lot per year) We did have a quorum present to vote on this.
An argument presented: Last increase was in 2013. Increase gives about 15k a year to put towards just road maintenance. This increase may keep us from needing a special assessment and/or reserve fund that is large enough to account for emergency work.
An argument presented: Dues increase would not be specific to the roads.
None of the other proposed CCR Amendments passed due to an insufficient number of property owners (voting power) represented at the meeting. The CCR Committee and Board will continue to pursue participation by the members over the next year via email, phone and door knocking.
State Law Alignment. ONGOING VOTING. Amending Sections: 1.28 Adjacent Lot Definition, 1.29 Residential Purpose Definition, 4.01(j) Construction of Improvements, 4.02 Adjacent Lot for Residential Purposes, 4.03 Sale of an Adjacent Lot, 4.09 Solar Devices, 10.04 Notice Before Enforcement
Housekeeping. ONGOING VOTING. Amending Sections: 1.07 Board or Board of Directors definitions, 1.18 Owner definition, 2.01 General Declaration, 2.03 Supplemental Declaration, 5.02 Bovine Animals, 5.03 Equine Animals, 6.01 Establishment; Composition and Purpose, 6.04 Appointment and Removal, 6.05 Resignations, 6.06 Vacancy, 6.07 Transfer of ACC Authority, 6.08 Address, 6.16 Liability, 6.19 Fees, 7.02 Changes and Additions, 7.05 Easements for Access by Board and ACC, 7.06 Surface Area, 8.01 Function of Association, 8.02 Maintenance of Private Street, 8.03 Management of the Association, 8.04 Membership in the Association, 8.05 Voting Members, 8.06 Meetings of the Members, 9.04 Enforcement of Annual Maintenance Charge and Special Assessment, 10.05 Enforcement, 10.07 Modification or Repeal During Initial Term, 10.13 Assignment of Rights and Obligations of Declarant, 10.16 Declarant’s Exemption
Neighborhood Generated. ONGOING VOTING. Amending Sections: 3.02 Development Plan, 4.01(b) Minimum Floor Areas (Dwelling Units), 4.01(b)Minimum Floor Areas (Additional Dwelling Unit), 4.01(d) Limitation on Improvements, 4.01(e) Water Supply and Sewage Disposal, 4.01(g) Driveways, 4.04(b) Fences, Walls and Hedges, 4.08 Alteration of Improvements, 4.10 Garages and 5.13 Vehicles and Equipment, 4.11 Boat Docks, 5.01 Animals, Household Pets, and 5.04 Hens, 10.08 Modification or Repeal
C. Motions from the floor
John Wray motioned to amend the 2017 budget to include $4000.00 for first phase recreational development of HOA land at the boat ramp parking area and that we direct the board to appoint a committee to recommend the goals and development plans to be adopted and implemented by the board in 2017. Bill Paschall seconded. Motion passed.
Any committee created is to seek community input.
X. Meeting adjourned at 3:29 pm.