Annual Meeting of the Paleface Ranch Association 09-12-09
The meeting was called to order by President Bill Paschall.
Monica Hooge moved to limit debate to four minutes. Mike Natinsky seconded the motion. The motion carried unanimously.
Secretary Megan Klein read the minutes from the 2008 Annual Paleface Ranch Association Meeting. President Bill Paschall asked for any corrections to the minutes. There were no corrections and the minutes were approved as read.
Treasurer Gail Finnegan reviewed the Treasurer’s Report provided to those attending the meeting.
Total Income for 2009 YTD is $47,980. Total Expenses for 2009 YTD are $7247. Operating Income for 2009 YTD is $40,733. YTD Balances for checking account $10,574; investment account $16,812; money market account $66,834. Overall total balance is $100, 220.51. President Bill Paschall stated that the treasurer’s report would be filed for audit.
The review of the proposed 2010 budget was tabled for a presentation from an LCRA representative, scheduled for 2:00PM.
Janet Stephenson, LCRA Regional Manager for West Travis County and North Hays County, discussed the feasibility of LCRA bringing water to Paleface Ranch subdivision. The bottom line was that it would cost $1,000,000/mile to build a pipeline to Paleface Ranch from the Bee Creek/Hwy 71 intersection. Once the main pipeline was installed, the neighborhood would need to be piped and homeowners would have to pay to hook into the line.
Treasurer Gail Finnegan presented the 2010 proposed budget. It is attached at the bottom of this document. Ernst Leiss made a motion to approve the 2010 budget as proposed. Dick Finnegan seconded. The motion carried with eight opposed.
President Bill Paschall reported that the board made it a priority in a year of economic uncertainty to be fiscally responsible. Cost overruns for the boat ramp extension were paid with donations. Property owners logged many hours of volunteer labor on the boat ramp extension, entry maintenance, weed kill along roads, maintenance on the entry gate and cleanup of the boat ramp lot. Bill reported that the board authorized a $3000 survey of the boat ramp/park lot pursuant to the formation of the Boat Ramp Area Improvement Committee so that any improvements considered would be within the lot boundaries. No lawsuits have been filed and the year has passed with civil discourse and civil resolution of CCR violations and other issues that have arisen. In summary, Bill thanked to 2008-2009 HOA Board for their service to the community and stated that it had been a pleasure serving with them.
Architectural Control Committee
Jim Brown, reporting for the Architectural Control Committee, noted that there are two new homes under construction – one on Likeness and the other at the front intersection of Tres Coronas and Oscar. The committee has handled several applications for improvements. Jim asked that all homeowners please contact the ACC if they intend to make improvements to their lots.
Boat Ramp Area Improvement Committee
Ken Klein, reporting for the Boat Ramp Area Improvement Committee (BRAIC), explained the responsibility of the committee was to make the boat ramp area more usable for trailer parking and non-boat activities. In the last year the boat ramp has been lengthened and the park area has been cleared of debris and overgrowth. It is the BRAIC’s opinion that the major obstacle to using the park is the limited/congested parking area. The committee presented several ideas for improvement of the boat ramp area. They included expanding the parking area to the 681 elevation line of Lake Travis (permanent structures cannot be built below this line), deepening the stream/ravine for swimming and fishing, creating a walking path and adding picnic tables/sitting areas.
The current parking area is about 5600 sqft. The expanded parking area, as proposed by the BRAIC, would be 12,600 sqft – a 125% increase in area. Ken showed several configurations for parking on the proposed lot to help visualize how much more useable the area would become.
Expansion of the parking area would necessitate the construction of a barrier wall at the 681 line. Four options were given for wall composition: a steel or vinyl bulkhead or a cement or limestone block wall. Quotes for both the steel and vinyl bulkheads came in around ~$90,000. Solid quotes for the block walls were not available until the location of underlying bedrock/limestone was known. The BRAIC thought these quotes would come in somewhere between $45,000 and $75,000.
The BRAIC recommended that $1500 be spent to repair the undercut boat ramp extension with Gunnite. Should the neighborhood choose to fund any improvement to the existing park, the committee further recommended the boat ramp parking lot be extended.
President Bill Paschall announced that there was a quorum; 79 of 159 lots were represented at the meeting.
Election of Directors
Nominated were Bill Paschall, Megan Klein, Sue Bennett, Michael Natinsky and Mike Hellrung. A Teller Committee was formed with each candidate choosing a member to count votes. Elected were Bill Paschall, Megan Klein and Mike Natinsky.
Road Committee – No road committee was formed during the year because no one wanted to head it. Nancy Lambros agreed to serve on and lead the committee for 2010. Also serving will be Steve Hooge, Gary Jenkins and Jerry Miller.
There are ½” cracks appearing in the road, some in places that were previously crack filled and some are new. In addition to chip sealing Tres Coronas there will be crack fill and more significant repair needed in the coming year.
Mike Hellrung passed around a topographic map of the park property showing a highlighted area. He then made a motion to spend $4000 to clear two acres of the existing park for parking and neighborhood use.
Monica Hooge makes a motion to table Mike Hellrung’s motion until a cost and usage analysis was available. The motion is seconded; 8 opposed; motion to table the original motion succeeds.
Mike Natinsky makes a motion to build a bulkhead to provide additional parking at the boat ramp at a cost not to exceed $90,000 for vinyl or steel or $75,000 for a limestone or concrete block wall. Carol Natinsky seconds.
Nancy Lambros makes a motion to table the motion until there is detailed information on warranty, liability, cost, bulkhead composition and its ability to survive a flood. Mike Hellrung seconds; 17 in favor; motion to table the original motion fails.
Mike Natinsky makes a motion that the Association earmark $15,000 to $25,000 per year for four years to fund construction of the parking area beginning with the 2010 budget.
Ernst Leiss makes a motion to amend the original motion to state: The Association earmark a minimum of $15,000 and a maximum of $25,000 per year, with the amount left to the discretion of the board based on what Association finances will allow, for four years to fund construction of the parking area beginning with the 2010 budget. The motion is seconded; 8 opposed; the motion to amend passes.
Mike Hellrung makes a motion to amend the amended motion to state: The Association earmark a minimum of $15,000 and a maximum of $25,000 per year, with the amount left to the discretion of the board based on what Association finances will allow, for four years to fund construction of the parking area and other improvements beginning with the 2010 budget. Mike Natinsky seconds; 13 opposed; motion to amend passes.
Nancy Lambros makes a motion to amend the amended motion to state: The Association earmark $5000 per year, to fund construction of the parking area and other improvements beginning with the 2010 budget. The motion is seconded; 20 for; motion to amend fails.
A vote is taken on the motion:
The Association earmark a minimum of $15,000 and a maximum of $25,000 per year, with the amount left to the discretion of the board based on what Association finances will allow, for four years to fund construction of the parking area and other improvements beginning with the 2010 budget. 19 against, 60 for; motion passes.
Larry Feingersh made a motion to increase HOA annual dues by $50 to pay for roads maintenance and park area improvements.
Sue Bennett raised a point of order stating that the Association cannot vote on increasing the dues without having a duly called meeting where the entire membership has been notified that a dues increase is on the agenda and proxy ballots have been distributed.
Nancy Lambros made a motion to use money earmarked for parking area bulkhead construction for the roads if it is needed. Don Barnett seconded; 23 for, 46 against; motion failed.
Ken Klein made a motion that $1500 be spent to repair the boat ramp erosion with gunnite.
Motion is withdrawn.
Meeting is adjourned.