PRAI Board Meeting Minutes 2-28-11
Board members Bill Paschall, Toby Newlin, Monica Hooge, Megan Klein and Mike Natinsky were present. Homeowner Nancy Lambros was present for a short period to give a Road Committee report.
Megan Klein read the minutes from the last board meeting. Monica Hooge had a correction to the minutes – that if no payment was forthcoming from delinquent property owner Ron Presley that the Association would file a lien against his property. Bill made a motion to approve the minutes as corrected, Toby seconded. The motion passed.
The treasurer’s report was circulated before the meeting. A dramatic increase in the utility payment was questioned. Monica will follow up with Pedernales Electric to learn the reason for the increase. Ron Presley now owes $1125 (three years of dues and 9 quarters of late fees). Five other property owners have not paid 2011 HOA dues and have incurred a late fee for the first quarter of 2011. Monica will send certified letters to those with past due accounts. Payment was received from the title company handling the sale of the Watson property and it is now considered paid in full. $15,000 will be transferred to the Boat Ramp Improvement fund. Bill made a motion to approve the treasurer’s report, Toby seconded. The motion passed.
Road Maintenance Committee Report
Nancy Lambros reported to the board for the Committee. After difficulty finding an engineering firm willing to analyze residential roads, the Committee met with MLA Labs CEO Kirby Meyers to inspect the roads. The bill for the inspection and subsequent report was $382.76. MLA Labs provided the following comments and recommendations:
Longitudinal and block cracking were noted. “This type of cracking is generally” due to subgrade movement.
MLA “recommends that a continual program of crack sealing be maintained to keep water from penetrating into the pavement section”.
“No evidence was seen of structural failure due to wheel loads which would be manifested by small dimension ‘alligator cracking’.”
“I (MLA) do not recommend extensive reconstruction at this time.”
“No core testing is indicated at this time.”
“For appearance sake and uniformity, especially over the longitudinal and block cracked areas, a chip seal might be utilized in the future. The chipseal is more expensive than a simple seal coat but will last longer and provide better non-skid properties, enhancing safety.”
Based on the MLA Labs engineering report, the Committee recommends:
Crack sealing all roads immediately.
Chip Seal on Tres Coronas when the weather is ideal.
Megan has contacted four landscaping businesses to find a contractor to mow the subdivision roadsides. She will be meeting with one tomorrow and is waiting for return phone calls from the others.
Fidelity National Title refused to pay past due HOA fees incurred prior to the foreclosure of the Watson’s property. Rather than spend more money on attorney’s fees than possibly gained from receiving full payment, the board decided to provide a statement of monies owed post foreclosure. The $500 ($300 – 2010 dues; $100 late fees; $100 transfer fee) has been paid in full.
The gravel is “dishing out” significantly in some areas making it dangerous to maneuver trailers down the ramp. It will probably take ten bags of concrete to fix the problem areas. Bill and Toby will determine and execute a fix.
We need a boat ramp area clean up day. The committee will get it scheduled and advise Megan so that volunteers can be solicited.
Monica is now a notary. Bill and Monica will contact property owners, explain the amendment and obtain signatures from those who wish to support the amendment.
Bill Paschall made a motion that the Association file a lien against the property of Ron Presley for $1125 for three years past due HOA dues plus 9 quarters of late fees. Mike Natinsky seconded, motion passed unanimously. Bill Paschall will file the lien.
Road Maintenance Committee Report
Mike Natinsky made a motion that an Association Board Member contact Ramming Paving to crack seal all roads immediately and to chip seal Tres Coronas as soon as the weather is ideal at a cost not to exceed $62,456. Bill Paschall seconded. The motion was unanimously approved. Mike will contact Ramming Paving.
Paleface Ranch Website
Mike Natinsky asked that the minutes from the last nine months be posted on the website and that the newletter link and other outdated information be removed from the site. Mike will take a picture of the front entry of the subdivision for the homepage.
The next HOA Board meeting will take place Monday, May 2 at 7PM at Bill Paschall’s house, 2303 Improver.
The meeting was adjourned.